Writing a Schengen invitation letter, for Spain from the UK?

There's a conference happing in Spain in late April for the main software stack for $DAYJOB, to which I'll be heading. As a UK national, that's no issue visa-wise. Work have just OK'd the budget for me to bring one of my team from India to the event too, which means I'll need to help them with getting a Schengen visa.

My company doesn't have any offices or presence in Spain. The costs for the trip (flights, hotels, conference fee, food etc) will be covered (for various reasons) by the UK part of the business for both of us. I believe, therefore, that my Indian colleague needs some sort of invitation letter confirming that all their costs will be covered for them by the company.

I've asked around the office, but the only Schengen visa invitation letters they have are for Indians visiting our Warsaw office, which are written in Polish so not that much help here, especially as I can't read Polish....

Is there any guidance on what I should be putting into the invitation letter? Such as who it needs to be addressed to, what it needs to say about my Indian colleague, what it needs to say about the funding etc?

Otherwise, I'm guessing the letter wants to be printed on company headed paper and signed by someone suitably senior from the UK head office. What about the language though - can it be in English, or do I need to dust off my Spanish dictionary and then invite a Spanish friend over for beer + to help me write it?

Best Answer

Schengen Visa Information gives a handy checklist of what is required. Note the three specifics that, rather than an invitation, correspond to her circumstances: cover letter, employment contract, and leave permission.

General required documents for a Spain Visa Application:

Download the application form, fill it completely and with sincerity. You can also fill the Spanish Visa application form electronically and then print a hard-copy. Learn how to fill-in the Spanish Visa application form!

2 photos must be attached; the photo should be of passport format – a recent whole-face capture with a light background. Learn more about photo requirements and specifications for a Spanish Visa.

Your passport and copies of your previous visas – valid for at least 3 months beyond return date – are required. Your passport must have at least two blank pages.

A copy of your return-ticket reservation. It is not recommended to purchase the ticket before obtaining the visa – if not otherwise required

Schengen Travel Insurance confirmation of minimum 30,000€ coverage within Spain and the entire Schengen area

A cover letter stating the purpose of visit to Spain and itinerary

Flight Reservation with dates and flight numbers specifying entry and exit from Spain

Hotel Booking Reservation for the whole duration of the intended stay in Spain

Proof of civil status (marriage certificate, birth certificate of children, death certificate of spouse, ration card if applicable)

Means of subsistence – Proof of sufficient financial means for the period of stay in Spain. A foreigner who seeks to enter the territory of Spain needs to attest owning the overall amount for duration up to 10 days that is representative of a 90% of the gross national minimum wage (598.68€) that is 583.74€, while in case of exceeding 10 days the daily required amount is 64.86€.

If employed:

Employment contract

Current bank statement of the latest 6 months

Leave permission from employer

Income Tax Return (ITR) form or Certificate of Income Tax deducted at the source of salary

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How do I write an invitation letter for Schengen Visa?

All Schengen visa letters should include therefore include the following essential information:

Full name of person inviting the applicant (letter writer)

Complete address of letter writer.

Relationship of letter writer to applicant.

Reason/purpose for invitation (i.e. to formally invite the applicant to visit)

Do you need an invitation letter from UK to Spain?

Who needs an invitation letter to enter Spain? The invitation letter is only necessary for non-EU people who want to come to visit the country. That is, people without a passport from the European Union. Thus, not everyone needs this letter for a visa to enter Spain.

Do I need the Carta de Invitacion for Spain?

According to the Spanish foreign office, whilst it is not a legal requirement to have la carta de invitaci\xf3n, \u201cpolice controls can deny entry\u201d for those on private or tourist trips if they can't produce \u201cproof of lodgings or an invitation letter from an individual, if you're staying at their address\u201d.

How do you write a letter of international invitation?

How to Write a Letter of Invitation for US Visa?

Host's full name.

Host's date of birth.

Host's address and telephone number in the United States.

Host's occupation.

Host's status in the United States.

A photocopy of a document proving the host's status in the United States.

Guest's full name.

Guest's date of birth.

How To Write Invitation Letter For Schengen Visa Application

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